Features
Everything the office runs on, in one place
The truck arriving, the grain moving, the invoice going out, and the report at the end of the month. Here is what that means, one job at a time.
Sales Orders and Scale Tickets
Every truck, every ticket, accounted for
When a grower calls to deliver, open a sales order in seconds - commodity, member rate, and any services like cleaning or fumigation. As trucks roll across the scale, log the ticket number, truck ID, gross weight and tare. Net tonnage and running totals update as you go.
- Customer list with farm names, contacts and member pricing
- Drop-off, pick-up and foreign material tickets on one order
- Net tonnage and bushels from your own conversion rates
Invoicing
From scale tickets to invoice in one click
When the delivery is done, GrainTrackr builds the invoice from the tickets already on the order. Commodity charges, cleaning fees and screenings contracts land on the same document. Email it from the app and mark it paid when the cheque arrives.
- Your own letterhead and logo on every invoice
- Emailed to the grower straight from the order
- GST handled at the rate you set
Inventory
See exactly what is in every bin
Lay your bins out the way they actually sit in the yard, then see at a glance what is in each one and how full it is. Amber means getting up there, red means nearly full - so you know before a truck shows up.
- Your own yard layout, bins where you put them
- Transfers between bins recorded as they happen
- Grain tracked by commodity, not just total tonnes
Scheduling
Plan the week before the first truck arrives
See incoming drop-offs and outgoing pick-ups on a monthly calendar. Know which commodity is being processed each day, coordinate cleaning and storage ahead of time, and put your team on shifts alongside the shipments they support.
- Monthly calendar of deliveries and pick-ups
- Staff shifts scheduled beside the shipment
- Bookings that link straight through to the order
Custom Forms
Paper forms, gone
Build digital forms for any workflow - morning safety checks, load inspections, sample records. Staff fill them out on whatever device is to hand, and every submission is stored, signed and searchable.
- Build your own forms, no developer needed
- Filled in on phone, tablet or desktop
- Every submission stored with who filled it and when
Reporting
Your monthly report, waiting for you
GrainTrackr puts the revenue report together on the first of every month without being asked. Open any month for a line-by-line breakdown of every completed order: customer, commodity and amount.
- Monthly revenue reports generated automatically
- Line-by-line detail behind every total
- Exports for your accountant
Also included
Two more that quietly matter
Neither has a screen worth a screenshot, and both are the reason the software fits how a plant actually runs.
Screenings and FM
Foreign material, handled either way
Screenings are their own piece of business, so they get their own contract. Buy the foreign material from the grower outright, or broker it on their behalf and pay out when it sells. Either way the paperwork comes off the same order the grain arrived on.
- Direct purchase or brokerage
- Grower payout per tonne or flat
- A numbered invoice for the FM buyer
Timecards
Hours in, overtime worked out
Staff log hours against the day they worked. GrainTrackr applies your overtime rules - daily, weekly or monthly thresholds, set facility-wide or per employee - and totals the period for you.
- Daily, weekly and monthly thresholds
- Per-employee overrides
- Period summaries by worker
All of it, on one plan
There is no cheaper version with bits missing. Every facility gets the lot, and everyone who works there gets an account.
See pricingTry it on your own numbers
Set up your facility, run a real order through it, and see whether it fits how you work.
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